Recruitment Agencies
AI and automation for recruitment agencies that live on speed
Automate CV formatting, interview scheduling, candidate chasing, and client updates — so consultants spend their day on calls, not copy-paste.
Recruitment is a speed game: the agency that gets the right CV in front of the client first usually wins. Yet consultants spend hours formatting CVs, re-keying candidates into the ATS, scheduling interviews over email ping-pong, and writing the same update emails. We automate the admin layer around your ATS and CRM so the time between 'great candidate' and 'CV with client' shrinks from hours to minutes.
CV formatting eating evenings
Every placement starts with manually reformatting CVs into the agency template — slow, error-prone, and done at 7pm.
Interview scheduling ping-pong
Six emails to find a slot that works for the candidate, the client, and the consultant — multiplied across every live role.
Candidates going cold
Promising candidates lost because the follow-up that should have happened on day two happened on day nine.
What we typically build
Automation and AI that earns its place for recruitment agencies
AI CV formatting
Raw CVs converted to your branded template in seconds, with consultant review before anything leaves the building.
Self-serve interview scheduling
Calendar links wired to your ATS so interviews book, confirm, remind, and log themselves.
Candidate nurture sequences
Automatic, personal-feeling check-ins that keep silver-medalist candidates warm for the next role.
Client update digests
Weekly per-role summaries — submitted, interviewing, feedback pending — generated from ATS data instead of written by hand.
How we'd engage
Most recruitment agencies start with a tech operations audit to map the workflows worth fixing, then move into implementation. These services are the usual fit:
FAQ
Common questions from recruitment agencies
- Will this work with our ATS?
- Almost all mainstream systems — Bullhorn, Vincere, JobAdder, Loxo, Recruit CRM, and similar — have APIs we build against. If your ATS is older or closed, we automate around it using email parsing and structured forms.
- Will automated candidate messages feel robotic?
- Not if they're built properly. Sequences are written in your consultants' voice, personalised from ATS data, and stop instantly when a human conversation starts. The aim is that the candidate can't tell — and that consultants approve anything sensitive.
- What's the first thing a recruitment agency should automate?
- CV formatting or interview scheduling, depending on which burns more hours in your team. Both are high-volume and uncontroversial, so they prove value quickly without touching anything client-sensitive.
See what automation would return for your business
Book a tech operations audit. We'll map your workflows, spot the duplicated tools and manual chases, and give you a practical fix list — whether or not you build it with us.
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